CEAL Executive Committee Meeting Minutes

Meeting I:  held 9:00 a.m. to 12:00 p.m., Wednesday March 21, 2001 at the Sheraton Hotel, Chicago.

Present: Bill McCloy (Washington Law) [President]; Doris Seely (Minnesota) [Secretary]; Wen-ling Liu (Indiana) [Treasurer]; Executive Committee Members-at-Large: Hsi-chu Bolick (North Carolina at Chapel Hill); Kenji Niki (Michigan); Sachie Noguchi (Pittsburgh); Anna U (Toronto); Committee Chairs: Yuan Zhou (Chicago) [Chinese Materials]; Hideyuki Morimoto (UC Berkeley) [Japanese Materials]; Joy Kim (USC) [Korean Materials]; Abraham Yu (UC Irvine) [Technical Processing]; Rob Britt (Washington Law) [Library Technology]; Cathy Chiu (UC Santa Barbara) [Public Services]; Gail King (Brigham Young) [Publications].


Vickie Fu Doll and Karen Wei were elected to three-year terms as Executive Committee members. Sarah Su-erh Elman was elected to a one-year term.


Outgoing members Kenji Niki and Fred Brady were thanked for their services.


The minutes of the 2000 meetings were approved with one correction.


The beginning balance of the CEAL account was $20,183.68 on Jan. 1, 2000. CEAL currently has a balance of $11,905.92 as of March 15, 2001, of which about $5,000 is already encumbered for JEAL issues 122 and 123. Bill McCloy was able to obtain a $1597.71 refund from AAS for hotel meeting-room charges which AAS should have picked up for the 2000 CEAL meetings. As of March, 2001, CEAL has 256 members listed as JEAL subscribers.


Joy Kim has requested $500 for the Committee on Korean Materials but has not yet used or even received it. She asked if she can carry it over until next year and can it be dispersed in advance rather than as a reimbursement? This led to a general discussion of handling of funds for committees. The current guidelines say that committees may apply in rotation for $500 allotments and may trade slots in the rotation if one committee has no project in mind when its turn comes but another committee does.

It was decided that a committee may apply for $500 and receive it in advance. Initially they have one calendar year to spend the funds and must submit a progress report at the end of that time. If the project is not complete at the end of one calendar year, a one-year extension may be granted at the discretion of the Executive Committee.


The price of a JEAL subscription will go up to $30 for personal members/subscribers and $45 for institutional subscribers for the next subscription year. We will announce this in the June issue of JEAL and change the prices in the masthead and on the membership/subscription forms and wherever else they may appear.


Twenty-one people attended the very successful Korean workshop on Tuesday March 20. Joy Kim would like to present a one-day advanced Korean workshop next year, but Abraham Yu is already planning a one- or two-day workshop on East Asian rare book cataloging. If both are next year, should one follow the other as preconferences, or should one be a preconference and one a postconference? It was recommended that the advanced Korean workshop be postponed until 2003, and Joy said that she would take this recommendation back to her committee.

Hsi-chu Bolick is concerned about the lack of training and mentorship for new East Asian Librarians. CEAL members have already presented workshops and written articles which further these ends. Hsi-chu would like to see a section of the CEAL Web site devoted to such materials.


Hideyuki Morimoto reported that early deadlines for submitting committee agendas often make it impossible to accept highly desirable speakers from overseas because agendas must be set long before the arrangements for funding and other conditions for their visits can be made. The Executive Committee agreed that formal deadlines should be abolished, but committee chairs are nonetheless urged to share their agendas as soon as they are set, so that any special equipment needs can be met.


The CEAL President will solicit through Eastlib names of retirees to be announced at the Plenary Session, where the retirees will be asked to stand and be recognized. More special recognition for particular individuals will be considered on a case-by-case basis.