CEAL Executive
Committee Meeting II
Present: Sharon Domier, Sarah
Elman, Bob Felsing, Wooseob Jung, Joy Kim, Gail King, William McCloy, Kuniko Yamada McVey, Hideyuki
Morimoto, Zhijia Shen, Amy Tsiang, Karen Wei, Hyokyoung Yi, and Abraham Yu.
Abraham
Yu, the new President, welcomed and introduced the newly elected Executive
Committee members: Sarah Elman (Treasurer), Joy Kim (Secretary), and Bob
Felsing (Member-at-Large). Other
Members-at-Large, Vickie Doll, David Hickey, and Kris Troost, were unable to
attend.
Gail
King reported that all issues of the Journal of East Asian Libraries beginning
from 110 (Oct. 1996) have been mounted on the Website of the Scholarly Publications
Center (SPC) at Brigham Young University (http://spc.byu.edu). For the most recent
year, only the tables of contents for each issue are visible. Following migration of the SPC to a new
software system this summer, each issue will be searchable by author, title,
and keyword.
Following
the advice of BYU Legal Counsel, Gail has collected forms granting permission
for electronic publication from contributors of past JEAL issues, with 70 more
still remaining to be collected. In
the future, the form will be included in JEAL and the release will be signed in
advance. Gail hopes to add to the JEAL Archive to include issues as far
back as possible. She will write a proposal to the SPC to scan past
issues into the Archive. The question of making JEAL entirely online was
briefly discussed, addressing the printing and postage costs, but no decision
was made. Gail was thanked for her superb service as the Editor of JEAL
for many years.
H. Electronic Reference Desk
Task Force—Sharon
Domier
The
initial proposal for an electronic reference desk came out of the NCC Year 2000
Conference three years ago. Gail King suggested that the scope be broadened
beyond to cover East Asia and asked the CEAL Executive for support. The Executive
Committee agreed to the idea of a joint CEAL-NCC Task Force. Task Force
volunteers discussed the various factors that needed to be considered in
establishing a digital reference desk and looked for possible models. Sharon
Domier and Gail King were funded by NCC to attend the Virtual Reference Desk
conference in November 2000 and talked with the developers of Incubator
software, which seemed like a good prospect for us. The Task Force members
supported this proposal and NCC funded the customization. In exchange for beta
testing, AskEASL received a free upgrade to the new version of the software.
The new version is much closer to fulfilling the needs of academic librarians
and seems to have solved most of the issues that task force members had.
AskEASL
has now 80 volunteers, but the majority of questions are answered by a small
number of volunteers. It has
answered an average of 5 questions per week and many of the users are neither
academics nor living in the United States, and therefore unable to receive
traditional reference services.
After discussions, the roles and relationship of CEAL and NCC for this
cooperative project were defined as follows:
¡¤
AskEASL will be a part of Committee on Public Services¡¯ regular
responsibilities
¡¤
An NCC advisory committee will be created to oversee and provide
support, encouragement, and funding when necessary
¡¤
Sharon Domier, co-chair of the NCC oversight committee, will work as a
liaison between NCC and CEAL.
Sun-yoon Lee of USC agreed to continue as Equipment
Coordinator for 2004. After
discussing the roles of the Equipment Coordinator and the Committee on Library
Technology (CLT), the EC made the following decisions:
Hideyuki Morimoto and Zhjia Shen will represent CEAL
at ALL meeting.
Gail relayed Frank Schulman¡¯s suggestion that JEAL
issues feature retired CEAL members and past leaders to document their
significant contributions. This
idea was enthusiastically supported.
Pros and cons of making JEAL a refereed journal —a
recurring theme—were discussed again.
Several members voiced their strong support arguing that the enhanced
prestige would stimulate more contributions, while a few others expressed
concerns that it may discourage the less-confident prospective authors from
contributing. Gail will research on
other journals that have made that transition in recent years and report on the
findings to the Executive Committee.
EC members were reminded that all reports and
publications from CEAL should also be submitted to the AAS Archive.
Program
Content Overlap Among Committees:
Several members expressed their concerns about program content overlap
this year. Committee Chairs were
advised to refer proposals to other appropriate committees according to their
content matter. Proposals that cannot be accommodated by annual meeting
programs should also be referred to JEAL.
Membership
Policy: Sarah Elman asked why inactive members
are kept on the membership roster.
She was advised that the method of maintaining the roster is up to the
Treasurer, as long as the old rosters are archived.
CEAL Meeting
Schedules:
After reviewing the historical reasons and pros and cons of holding CEAL
meetings before AAS, it was concluded
that holding the bulk of CEAL meetings before AAS was advantageous
because it gives us more freedom.
CEAL Directory: Jim Cheng and his
committee did the initial setup and inputting of the online directory, but
maintaining it would be the responsibility of Membership Committee if the
proposed Bylaw revisions are approved.
Second EC
Meeting:
One EC member suggested changing the time of the second EC meeting to avoid a
conflict with a major AAS event.
Since not all EC members were present, this will be followed up by
email.
(Recorded and respectfully submitted by Joy Kim,
Secretary)