CEAL 2004 Executive Board Meeting I

Wednesday (March 3) 8:30 a.m. Ė 11:30 a.m.

Stratford Room

Town & Country Hotel, San Diego

 

Minutes

 

 

Present: Vickie Fu Doll , Sharon Domier , Sarah Elman, Robert Felsing, David Hickey, Wooseob Jeong, Joy Kim, Gail King, Bill McCloy, Kuniko Yamada McVey, Hideyuki Morimoto , Zhijia Shen, Amy Tsiang, Kristina Troost, Karen Wei, Hyokyoung Yi,Abraham J. Yu.

 

1.         Review of Agendas

 

President Abraham Yu opened the meeting.Agendas were reviewed and some changes were made.††

2.         Election Results

 

Amy Tsiang, Chair of this yearís Nominating Committee, introduced the Committee members:David Hickey and Kris Troost.CEALís first online election was a big success, thanks to the hard work of Wooseob Jeong (programming), Sarah Elman (membership list), and Joy Kim (announcements and archiving).Of 169 members in good standing (those who hold membership for both AAS and CEAL) who received the electronic ballot, 101 returned their votes, a 60% return rate.Winners are:

 

        Vice President/President Elect:Philip Melzer (Library of Congress)

        Chair of the Committee on Membership:Jim Cheng (University of California, San Diego)

        Member-at-Large:Ellen Hammond (Yale University)

        Member-at-Large with Korea Focus: Sun-Yoon Lee (University of Southern California)

†††††††††††

3.         Orientation for New Executive Board Members

 

Abraham Yu pointed out that the newly elected members must be informed individually of their need to attend the second EB meeting.†† Some members were assigned to shepherd the new members to the second EB meeting.††††††††

 

4.         Recognition of Out-going Members

 

Abraham Yu thanked the outgoing members and acknowledged their contributions: Bill McCloy served as CEAL President for 5 years, including the years he had to fill a vacancy; David Hickey drafted the CEAL Bylaws revisions.Vickie Doll completed her term as a Member-at-Large, but will stay as Chair of the Committee on Statistics.

 

 

5.         Equipment Coordinator

 

Abraham Yu announced that from this year on, the Committee on Library Technology would oversee equipment issues during CEAL conferences.Sun-Yoon Lee will be recognized at the Plenary Session for her outstanding service as Equipment Coordinator for three years.

 

6.         Treasurerís Report

 

Sarah Elman reported that as of February 25, 2004, the CEAL account held $15,252.11, a net increase of $1,737.43 over the previous year.The full report is available at http://www.supervoca.co.kr/CEAL2004/Plenary/financial.htm

 

7.         JEAL as a Peer-Reviewed Journal

 

Abraham Yu stated that a Task Force was set up to explore the question of whether to make JEAL as a peer reviewed journal.The members are: Gail King (Chair), Robert Felsing, Thomas Hahn, Alban Kojima, and Joy Kim.  An Editorial Review Board, if necessary, will be set up. Given the small pool of potential contributors, EB members focused their discussions on whether the change would improve or impede getting more articles.Additional questions were raised about the role of publishing in tenure decisions, who would be the referees, and the format of a newly-constituted Journal, e.g., part refereed, part not, etc.

††

8.Digitizing the JEAL Back Issues  

 

Gail King reported that in September of 2003 she wrote a proposal to the Digital Projects Committee of the BYU library to request the digitization of all back issues of the Journal of East Asian Libraries (and all earlier titles of the organizationís publications) for the purpose of mounting them on the JEAL website of the BYU Scholarly Publications Center < http://www.lib.byu.edu/spc/>.  The proposal was approved.  Work is proceeding now on this project, beginning from issue number 1.The searchable full text site will be linked to the CEAL Web site.

 

9. Video Recording of CEAL Meetings

 

Abraham reported that 25 delegates had come from China who wished to videotape the Committee on Chinese Materials (CCM) program.EB members expressed various concerns about this proposal, including obtaining consent from the presenters, disruption, etc.Wooseob Jeong, Chair of the Committee on Library Technology (CLT), said that he brought a digital video camera and proposed his Committee record the session instead.This led to a discussion of the merits of videotaping the entire CEAL meetings for archival and distribution purposes.It was decided that the CLT will tape the Chinese session only as a test this year, and the result will be evaluated to determine whether next yearís programs should be taped or not.†† Karen Wei, Chair of CCM, will obtain consent from speakers of the Chinese session to be recorded.†††††

 


10.     Comprehensive Review of the LCSH and the NAR related to East Asian Headings

 

The Board discussed Eugene Wuís and Tai-loi Maís proposal for CEAL to conduct a comprehensive review of LCSH and NAR related to East Asia.Opinions were divided: some members felt it would be a worthwhile project while others were skeptical for various reasons.†† It was decided to establish a special committee to study the desirability and feasibility of such a review project, with Hideyuki Morimoto as Chair.††

 

11.     Workshop on CJK XML

 

Wooseob Jeongreported that the Pre-Conference Workshop on XML, held on March 2 at UCSD, was highly successful.He received good comments from approximately 45 attendees, a full house crowd.The Board praised Dr. Jeong for the excellent workshop, and Jim Cheng for the outstanding logistical support.Dr. Jeong acknowledged the support of the School of Information Studies at the University of Wisconsin Ė Milwaukee as well.

 

12.     Round Table on Small Collections

 

Sharon Domier, Chair of the Committee on Public Services (CPS), reported that the CEAL Small East Asian Library Collections Round Table held its inaugural meeting from 7:30-9 pm on Tuesday March 2nd, 2004. In order to facilitate good communication and participation, the number of participants was limited initially to 25. However, it was hard to turn away people on site, so the numbers swelled to 40 once the session began.

Sharon Domier's initial idea was to provide a venue for librarians who manage small CJK collections to exchange practical advice on how to purchase materials and do reference support and library instruction in all three languages. Very little of this was actually accomplished. Instead, the group discussed the following topics:

  1. Interlibrary loan. Brief descriptions were provided on the various ways to get documents from East Asia through the Global ILL Framework (GIF) for Japan, the Gateway Service through University of Pittsburgh for China, and the fact that most Korean journal articles are available online through one of the Korean Studies librarians.

  2. Grants and donations. Participants who were recipients of grants and donations from organizations such as the Freeman Foundation, Japan Foundation, Korea Foundation discussed how to write winning proposals. Also, people talked about other sources of funding such as Chiang Ching-Kuo Foundation and the North American Coordinating Council on Japanese Library Resources.

  3. Other topics that were brought to the table included time management, representing the needs and special interests of East Asian collections to library management, collaborating with faculty, and the pressures of tenure.

It was clear from the level of enthusiasm and interest that CEAL members were very interested in having more opportunities to share their experiences in small forums. Hopefully, this experiment will spawn more round tables on different topics in future years and that the Small East Asian Collections round table will be able to continue with its narrow focus.

 

13.     CEAL Delegates to Asian Librarians Liaison (ALL) Meeting

 

Abraham said that he is unable to attend the ALL meeting, scheduled for Saturday March 6, and asked for volunteers.†† Kuniko Yamada McVey and Zhijia Shen volunteered.The delegates were advised to report on the following topics for CEAL:Bylaws revision, online election, pre-conference workshops, and the proposed review of LCSH and NAR.††

 

14.     Postage for Overseas Subscribers

 

Joy Kim said that mailing JEAL issues to overseas is quite expensive and asked if postage should be added to subscription fees, especially for overseas subscribers.After a brief discussion, it was decided that postage would be assessed only for back orders ($5 for domestic and $10.00 for overseas), but not for current issues or claims.††

 

 

(Recorded and respectfully submitted by Joy Kim, Secretary)