CEAL Executive Board Meeting
II
Esquire Room
Town & Country Hotel,
Minutes
Present: Jim Cheng, Vickie Fu Doll , Sharon Domier ,
Sarah Elman, Robert Felsing,
Ellen Hammond, Joy Kim, Gail King, Sun-Yoon Lee, Kuniko Yamada McVey, Philip Melzer, Hideyuki Morimoto , Zhijia
Shen, Amy Tsiang, Kristina Troost, Karen Wei, Hyokyoung Yi,
Abraham J. Yu.
1. Welcome
to New Executive Board Members and Introduction
Abraham Yu opened the meeting and welcomed newly elected members:
Philip Melzer (VP and President Elect), Jim Cheng
(Chair of the Committee on Membership), Ellen Hammond (Member-at-Large), and
Sun-Yoon Lee (Member-at-Large with
2. Membership
Committee Duties and Responsibilities
The Board recommended that the Committee on Membership include an
uneven number (to avoid tie votes), up to eight members plus the Chair. Duties of the new Membership Committee
were discussed as follows.
,
CEAL
Directory Online
Maintaining the
online directory was discussed. One
suggestion was to post an online form at the CEAL Directory page, which
individual libraries could access (with password protection) to directly update
data about their own libraries.
Another suggestion was to link the directory update with the annual
statistics survey. The two chairs
(Membership and Statistics) were asked to explore issues and options and make a
report to the Executive Board by email.
,
New
CEAL Directory
The merits of online vs. hard copy directories were discussed. It was decided that the CEAL Directory
will be published in hard copy every five years. The next issue will be in 2005.
,
Mentoring
Program
Jim Cheng sees
mentoring an important component of the Membership Committee duties. Thanks to his positive personal
experience of having Bill McCloy as his mentor, he is
committed to developing a mentoring program for CEAL. He hopes to sponsor a round table for
new members and mentors next year.
3. Annual
Meeting Registration and the AAS Badge
Abraham said that,
since CEAL members don¨t have access to badge holders until AAS opens later in
the week, Bill McCloy used to order badge holders in
advance. However, it now costs
extra money. EB members were
encouraged to recycle badge holders for next year. It was suggested that registration
badges be required to attend CEAL meetings next year.
4. Reports
from Committees
,
Committee
on Chinese Materials
Karen Wei reported that the Committee program attracted a full
house audience and the room was overcrowded. She suggested that
pre-registration would help the Committee chairs to plan for appropriate size
rooms. It was pointed out, however, that AAS does not necessarily honor CEAL¨s request for room sizes. She also mentioned
that the 25 delegates from
ü Committee on Chinese
Materials: English and Chinese
ü Committee on Korean
Materials: English and Korean
ü Committee on Japanese Materials: English
and Japanese
ü Committees on Library Technology, Public
Services, and Technical Processing: orally in English, and in
writing in all three CJK languages on PowerPoint slides.
,
CEAL
Statistics
Vickie Doll reported that the Committee on Statistics is planning on a
special CEAL Statistics issue for 2005. There will be solicited articles
surveying the past 25 years of CEAL. The Committee is also working on adding
retrospective (pre-1998) data online.
,
Task
Force on JEAL
Gail King reported on the meeting of the Task Force on
JEAL, held the morning of
ü
JEAL
should become a peer-reviewed journal.
ü
An
Editorial Board should be established.
ü
There
should be two issues per year.
ü
The
Newsletter function should be moved to the Web.
The Executive
Board determined that before making any decisions, the
CEAL membership should be surveyed regarding the question of whether
JEAL should be made a peer-reviewed journal. Accordingly, Gail King as
Chair of the Task Force and Editor of JEAL was directed to draw up a
survey and, after review by the EB, to submit it to the CEAL membership.
EB members stressed that the newsletter items in the Journal still need
to have a print archive, beyond electronic access on the Web. After CEAL
member opinions are collected, the Executive Board will discuss the issue
further.
Having run out of time, the following agenda items
were tabled:
5. Life
Membership for CEAL
6. The
Second Executive Board Meeting time
(Recorded and
respectfully submitted by: Joy Kim, Secretary)