CEAL Committee on Technical Processing Annual Report 2002

8 January 2003
Hideyuki Morimoto

0. Introduction

Following the recent pattern, this present annual report of the CEAL Committee on Technical Processing (CTP) covers entire calendar year 2002, i.e., from January 2002 to December 2002, irrespective of the fact that the current Committee term started in April 2002.

As is with all CEAL committees, calendar year 2002 was a transition year for CTP with the previous one completing its term with carefully-planned final activities and the current one starting its operations with new members as well as future plans in place. The previous Committee successfully completed its ambitious tasks; and the current one, despite various hindrances, has made a tangible progress in several ways.

This present CTP annual report from 2002 is organized around the following topics: (1) Committee membership; (2) Committee annual sessions; (3) Committee workshops; (4) Committee activities; (5) functions within CEAL; and (6) collaboration with relevant external individuals and organizations.

1. Committee Membership

The previous CTP membership structure remained intact until the completion in April 2002 of Committee cycle 1999-2002. It was:

  • Sarah Su-erh Elman, University of California, Los Angeles;
  • Tomoko Goto, University of British Columbia;
  • James K. Lin, Harvard University;
  • Wen-ling Diana Liu, Indiana University;
  • William B. McCloy (Ex Officio), University of Washington;
  • Teresa Mei, Cornell University;
  • Philip Melzer (Consultant), Library of Congress;
  • Seunghi Paek, Harvard University;
  • Taemin Kim Park, Indiana University;
  • Fung-yin Simpson, University of Illinois at Urbana-Champaign;
  • Charles Wu, Columbia University;
  • Reiko Yoshimura, Freer Gallery of Art; and
  • Abraham J. Yu (Chair), University of California, Irvine.

A CEAL election took place in spring 2002; and Hideyuki Morimoto assumed chair's responsibility at the conclusion of the 2002 AAS Annual Conference. He immediately began the process of assembling appropriate individuals to be members of the Committee. One CEAL member who initially volunteered to be a CTP member subsequently found it difficult for her to fully participate in CTP activities, immediately after the initial membership proposal had been approved by the CEAL Executive Committee, to which another CTP membership proposal was submitted in summer 2002. In the middle of the calendar year, one member experienced his institutional affiliation change. The resulting Committee membership for cycle 2002-2005 approved by the CEAL Executive Committee is:

  • Shiok Abdelmessih, Queens Borough Public Library;
  • Kio Kanda, Library of Congress;
  • William B. McCloy (Ex Officio, until March 2003), University of Washington;
  • Philip Melzer (Recent Past Chair), Library of Congress;
  • Hideyuki Morimoto (Chair), New York University, subsequently Columbia University;
  • Hee-sook Shin, Ohio State University;
  • Hisami Konishi Springer, University of Hawaii at Manoa;
  • Daphne Hsu-Kuang Wang, University of Oregon;
  • Iping King Wei, Princeton University; and
  • Abraham J. Yu (Recent Past Chair; Ex Officio, March 2003-spring 2005), University of California, Irvine.

2. Committee Annual Sessions

The 2002 CTP annual session was held on 4 April 2002 in Washington, D.C. Presentations included: "A Virtual International Authority File, " Dr. Barbara B. Tillett; "How to Establish Chinese Geographic Headings Using Data Found in GeoNet," Mr. Robert Miller Hiatt; "Pinyin Conversion Clean-Up Status Report--Library of Congress," Mr. Philip Melzer; "Pinyin Conversion Clean-Up Status Report--Harvard University," Dr. James Lin; "Pinyin Conversion Clean-Up Status Report--Princeton University," Ms. Iping Wei; and "Committee Projects Status Report & Recognition of Committee Members," Mr. Abraham J. Yu. A detailed written report of the 2002 CTP annual session was prepared by Ms. Tomoko Goto and appeared in JEAL, no. 128 (October 2002), which is also found at the CTP Web site:http://cealctp.lib.uci.edu/.

CTP for cycle 2002-2005 laid out agenda for the 2003 CTP session. A schedule as it stood as of the end of December 2002 was as follows.

  • AACR2, 2002 rev., Chapter 12 -- new aspects (major points, reference sources): speaker arrangements not yet finalized;
  • Brief Update regarding CJK-related Cataloging at LC: Mr. Kio Kanda;
  • Cataloging of Electronic Resources, including Internet Resources -- Dublin Core and Other Metadata Schemes, Management, etc.: speaker arrangements not yet finalized; and
  • CTP General Reports.

3. Committee Workshops

The LC-CEAL Cataloging Workshop was held at the Library of Congress on 1 and 2 April 2002. The following lectures were offered.

  • Chinese Rare Book Cataloging;
  • Japanese Rare Book Cataloging;
  • Korean Romanization; and
  • East Asian Art Cataloging.

A detailed report by Mr. Kio Kanda was published in JEAL, no. 127 (June 2002).

The participants in the Workshop have filed their positive evaluative comments with the organizer. The current cycle of CTP, which assumed responsibilities after the Workshop was offered, received requests from CEAL members for additional workshop offerings. Due to the time elapsed by the moment when the current CTP membership was in place, it was decided that no sufficient time was left for planning and implementation of workshops on most topics suggested by CEAL members.

However, CTP also found that it was still feasible to offer a workshop on one topic specified by participants in the 2002 Workshop through their completed evaluation questionnaire, i.e., Buddhist material cataloging. The following workshop:

      CEAL-LC Cataloging Workshop:  Buddhism

will be held on Monday and Tuesday, 24 (afternoon) and 25 (full day) March 2003 at Columbia University prior immediately to the 2003 CEAL annual meetings to be held in Manhattan. The lecturer, Mr. Kio Kanda from the Library of Congress, will cover the following topics: history of Buddhism and Buddhist literature; descriptive cataloging of Buddhist sacred books; subject headings for Buddhist titles; and LC Buddhism classification schedule. The Workshop will conclude with discussion of actual application to Buddhist material cataloging and exercises. A preliminary announcement was distributed to CEAL members through an Eastlib message in October 2002; and actual registration arrangements were being made thereafter.

4. Committee Activities

The previous CTP projects structure remained intact until the completion in April 2002 of Committee cycle 1999-2002. It was:

  • Preparation of AACR2 Workbook for East Asian Publications, 2nd ed. (focal point: Philip Melzer);
  • Collection from CEAL members of East Asian materials cataloging for ensuring receipt from LC of authoritative answers (focal point: James Lin);
  • Establishment/maintenance of a Web site for the Committee, 1999-2002 (focal points: Sarah S. Elman (Web page development) and Abraham J. Yu (Web site management));
  • Compilation of East Asian period subdivisions lists (focal points: Fung-yin Simpson and Sarah S. Elman (Chinese); Reiko Yoshimura (Japanese); Seunghi Paek (Korean)); and
  • Compilation of East Asian literary authors name lists (focal points: Wen-ling Liu, Charles Wu, Teresa Mei, and Sarah Elman (Chinese); Tomoko Goto (Japanese); and Taemin Park (Korean)).

All but the first project related to AACR2 Workbook for East Asian Publications were completed in time of the conclusion of the Committee cycle 1999-2002.

In response to CEAL member input and CEAL Executive Committee instruction, supplemented by new member interest, the following committee activities with specific responsibilities assigned were then set up for the current CTP cycle.

  1. Planning/preparation for CTP sessions at 2003/2004/2005 Annual Meetings;
  2. Considering relevance of (a) Committee workshop(s), and, if deemed significant and feasible, planning/preparation for such (a) workshop(s);
  3. Further work with AACR2 Workbook for East Asian Publications, 2nd ed. (focal point: Philip Melzer; collaborators: Shiok Abdelmessih, Hee-sook Shin, and Hisami Springer);
  4. Maintenance of the Committee Web site (contents manager: Hee-sook Shin; site manager: Abraham Yu);
  5. Collecting/organizing pinyin romanization questions (excluding those related to Chinese geographic names) from CEAL members for securing answers from LC (focal point: Daphne Wang);
  6. Collecting/organizing questions related to Chinese geographic names from CEAL members for securing answers from LC (focal point: Iping Wei);
  7. Exploring the ways to ensure that general CJK cataloging questions (excluding those related to pinyin romanization and Chinese geographic names) of CEAL members submitted to CPSO receive timely responses;
  8. 053 addition in literary author name authority records, based on the lists previously compiled by the Committee, cycle 1999-2002 (focal points: Daphne Wang (for Chinese literary authors); Hisami Springer (for Japanese literary authors); and Hideyuki Morimoto, with help of Shiok Abdelmessih (for Korean literary authors)); and
  9. 053 addition proposal submission to LC in subject authority records, based on the CJK period subdivisions lists previously compiled by the Committee, cycle 1999-2002 (focal point: Hideyuki Morimoto)

Items (1), (2), and (4) are obviously ongoing. Beside these, tangible and positive results were already generated with activities (3), (6), (7), and (8). In addition, CTP collaborated with the CEAL Committee on Chinese Materials in spring 2002, immediately after conclusion of the 2002 CEAL annual meetings, in collecting questions and comments from CEAL members on the pinyin romanization guideline drafts that LC had released in March 2002. CTP compiled in an organized manner collected questions and comments for submission to the CEAL Executive Committee, which CEAL President subsequently filed with LC. LC's response to the CEAL questions/comments were then received in summer 2002. CTP members, Daphne Wang and Iping Wei, have further been analyzing LC's responses, in conjunction with current CTP projects (5) and (6) enumerated above.

5. Functions within CEAL

Chair for cycle 1999-2002, Abraham J. Yu, continued to represent CTP in the CEAL Executive Committee until April 2002. In addition, as a result of the CEAL election of spring 2002, Yu continued to be on the CEAL Executive Committee beyond April 2002, as new President-Elect.

New CTP Chair assumed in April 2002 the responsibility of CTP representation in the CEAL Executive Committee. Between April 2002 and December 2002, he: submitted to the Executive Committee, in cooperation with the CEAL Committee on Chinese Materials, a document synthesizing questions and comments of CEAL members pertaining to pinyin romanization draft guidelines that LC had released in March 2002; reported to the Executive Committee that CEAL members wished CTP to plan and offer other workshops; reported to and sought approval of a proposed CTP membership for 2002-2005; and offered input with regard to CEAL business, including 2003 meeting time allocation to each committee within CEAL, collection of CEAL statistics, and CEAL bylaws revision efforts.

6. Collaboration with Relevant External Individuals and Organizations

CTP Chair for cycle 1999-2002, Abraham Yu, continued to represent CEAL in planning and implementation of the 2002 Workshop cosponsored by LC.

CTP also tried to develop and maintain collaborating relationship with other external individuals and organizations than LC. Such activities included: continuing with representative responsibility of CEAL in MARBI; expansion of professional channels with librarians in East Asia supportive of CJK cataloging activities, such as HKCAN project participants; and close monitoring of development with the proposed workshop on Japanese rare book cataloging to be offered by the National Institute of Japanese Literature (Tokyo). A member, Kio Kanda, and Chair assisted in August 2002 North American Coordinating Council on Japanese Library Resources (NCC) in offering, at its NCC Junior Japanese Studies Librarians Professional Training Workshop, sessions on subject cataloging, monographs cataloging, and general cataloging/classification. CTP Chair, together with two other CEAL members, also made a trip in December 2002 to Japan to seize every possible opportunity to solicit from NDL as well as NII officials their making readily available to the general public their machine-readable authority records. He also continued with his responsibility as elected Secretary of the Asian, African, and Middle Easter Section within ACRL.

7. Conclusion

This present report of the CEAL Committee on Technical Processing summarized the activities from period January 2002 to December 2002, in reference to CEAL reporting regulations, although there was a committee cycle change in April 2002. The report covered the following topics: (1) Committee Membership; (2) Committee Annual Sessions; (3) Committee Workshops; (4) Committee Activities; (5) Functions within CEAL; and (6) Collaboration with Relevant External Individuals and Organizations. CTP for cycle 1999-2002 successfully completed its term with offering of the LC-CEAL Workshop in April 2002. Newly formed CTP for term 2002-2005 started its activities immediately thereafter with solid progress. It is anticipated that, through further engagement in Committee activities by current Committee members, the Committee will continue beyond calendar year 2002 to be effective in anticipating and proactively responding to ever-changing needs of CEAL members within the realm of CJK technical services operations.