CEAL Committee on Technical Processing Annual Report 2003

7 January 2004
Hideyuki Morimoto

0. Introduction

Following the recent pattern, this present annual report of the CEAL Committee on Technical Processing (CTP) covers entire calendar year 2003, i.e., from January 2003 to December 2003.

In its second year of the Committee cycle, CTP has made progress in several ways. This present CTP annual report from 2003 is organized around the following topics: (1) Committee membership; (2) Committee annual sessions; (3) Committee workshop; (4) Committee activities; (5) functions within CEAL; and (6) collaboration with relevant external individuals and organizations.

1. Committee Membership

The CTP membership structure remained intact during the entire calendar year 2003, the period covered by this present annual report, as was initially approved for cycle 20022005 by the CEAL Executive Committee in summer 2002. It was:

  • Kio Kanda, Library of Congress;
  • Shiok Lim (name changed in 2003 from Shiok Abdelmessih), Queens Borough Public Library;
  • William B. McCloy (Ex Officio, until March 2003), University of Washington;
  • Philip Melzer (Recent Past Chair), Library of Congress;
  • Hideyuki Morimoto (Chair), Columbia University;
  • Hee-sook Shin, Ohio State University, subsequently Columbia University;
  • Hisami Konishi Springer, University of Hawaii at Manoa;
  • Daphne Hsu-Kuang Wang, University of Oregon;
  • Iping King Wei, Princeton University; and
  • Abraham J. Yu (Recent Past Chair; Ex Officio, March 2003-spring 2005), University of California, Irvine.

2. Committee Annual Sessions

The 2003 CTP annual session was held on 26 March 2003 in New York. Presentations included: "Cataloging of Electronic Resources: Dublin Core and Other Metadata Schemes," Prof. Kwong Bor Ng, Queens College (New York, N.Y.); "AACR2, 2002 revision, Chapter 12: New Aspects," Mr. Everett Allgood, New York University; "Update: CJK-Related Cataloging at LC," Mr. Kio Kanda, LC. Those were followed by Committee Chair reports: summary of cataloging questions and answers; and cataloging activities report of a CEAL member library. A detailed written report of the 2003 CTP annual session was prepared by Dr. Hisami Konishi Springer and is to appear in JEAL, no. 132 (February 2004), which will also be placed at the CTP Web site: http://cealctp.lib.uci.edu/.

CTP also worked on agenda for the 2004 CTP session. A plan as it stood as of the end of December 2003 was as follows.

  • Serials Reclassification and Serials Shelving Reorganization at the University of Washington (Seattle) East Asia Library: Ms. Xiaoli Li;
  • BGN Process of Adapting CJK Geographic Names: speaker arrangements experienced difficulties, may call for replacing the topic with another possibility;
  • A New Way to Add Chinese Characters with Pinyin on Chinese Bound Periodicals: Mr. Jinfu Lu; and
  • CTP General Reports.

3. Committee Workshops

The following workshop:

CEAL-LC Cataloging Workshop: Buddhism

was held on Monday and Tuesday, 24 (afternoon) and 25 (full day) March 2003 at Columbia University prior immediately to the 2003 CEAL annual meetings taking place in Manhattan. The lecturer, Mr. Kio Kanda from the Library of Congress, presented subject cataloging of Buddhism, with coverage also extended to religion in general and other East Asian religions. The outline of the workshop was:

  1. History of Buddhism and Buddhist literature
  2. Descriptive cataloging of Buddhist sacred books Tipitaka, Tripitaka, Da zang jing, Kanjur and Tanjur, apocryphal works
  3. Subject headings for Buddhist titles

    1. Subject headings in LCSH and from NAF
    2. Buddhist topical subject headings in LCSH
    3. Subject cataloging manual. Subject headings: free-floating subdivisions under pattern headings relating to religious
    4. SCH:SH: other free-floating subdivisions relating to religions
    5. SCH:SH: special religion related subdivisions and their usage
  4. LC Buddhism classification schedule

    1. LC classification scheme of religion in general, Christianity, and other Asian religions
    2. Buddhism classification schedule

      1. Organization of BQ classification schedule
      2. Tripitaka and LC classification scheme
      3. Classification of biography
      4. Classification scheme for modifications, schools, sects
      5. Classification of sectarian topics and works by sectarian founders
  5. Application, examples, exercises
Thirty CEAL member out of thirty-two approved for participation could attend the workshop, while some wishing to attend could not be accommodated in the approved participant list.

4. Committee Activities

Major CTP activities for the period between January and March 2003 were planning and implementation of the CTP Workshop offered and the annual session held in March 2003. Accordingly, the CTP Web site was maintained with file updates and additions. Moreover, CTP members, Daphne Wang and Iping Wei in cooperation with Philip Melzer, made concerted efforts to further work on the Chinese romanization guidelines so that confusions among CEAL members, stemming from remaining mistakes, internal inconsistencies within the LC guidelines, and deviation from BGN principles, may be dissipated.

In addition, CTP continued to work on the following committee activities with a specific focal point assigned to each initially set up for the current CTP cycle.

  1. Planning/preparation for CTP sessions at 2003/2004/2005 Annual Meetings;
  2. Considering relevance of (a) Committee workshop(s), and, if deemed significant and feasible, planning/preparation for such (a) workshop(s);
  3. Further work with AACR2 Workbook for East Asian Publications, 2nd ed. (focal point: Philip Melzer; collaborators: Shiok Lim, Hee-sook Shin, and Hisami Springer);
  4. Maintenance of the Committee Web site (contents manager: Hee-sook Shin; site manager: Abraham Yu);
  5. Collecting pinyin romanization questions from CEAL members for securing answers from LC (focal points: Daphne Wang; and Iping Wei);
  6. Organizing pinyin romanization questions from CEAL members for securing answers from LC (focal points: Daphne Wang; and Iping Wei);
  7. Exploring the ways to ensure that general CJK cataloging questions (excluding those related to pinyin romanization and Chinese geographic names) of CEAL members submitted to CPSO receive timely responses;
  8. 053 addition in literary author name authority records, based on the lists previously compiled by the Committee, cycle, 1999-2002 (focal points: Daphne Wang (for Chinese literary authors); Hideyuki Morimoto, with help of Shiok Lim (for Korean literary authors--Korean author project component completed in 2002)); and
  9. 053 addition proposal submission to LC in subject authority records, based on the CJK period subdivisions lists previously compiled by the Committee, cycle 1999-2002 (focal point: Hideyuki Morimoto)

Items (1), (2), and (4) are obviously ongoing. Beside these, tangible and positive results were already generated with activities (3), (5)-(6), (7), and (8).

5. Functions within CEAL

CTP Chair continued to represent CTP in the CEAL Executive Committee. In 2003, he: prepared and submitted to CEAL President a report summarizing background information as well as views of CTP members on a review project proposal of LCSH entries and other related issues that CEAL members had made; and offered input with regard to CEAL business, including CEAL bylaws revision as well as implementation efforts, 2004 CEAL election procedure set-up, and a 2004 CEAL workshop.

6. Collaboration with Relevant External Individuals and Organizations

CTP tried to develop and maintain collaborating relationship with other external individuals and organizations than LC. Such activities included: expansion of professional channels with librarians in East Asia supportive of CJK cataloging activities, such as direct involvement in access testing to the HKCAN authority file; working on logistics support for a workshop on Japanese rare book cataloging to be offered by the National Institute of Japanese Literature (Tokyo); and continued monitoring of developments at Japan National Diet Library (NDL) and National Institute of Informatics (NII) release to the general public of their machine-readable authority records. CTP Chair, together with two other CEAL members, completed compilation of a directory of North American collections of old and rare Japanese books, other print materials, and manuscripts, which was an extension to efforts in securing for CEAL members of cataloging guidelines of Japanese rare books. He also continued with his responsibility as elected Secretary of the Asian, African, and Middle Eastern Section within ACRL.

7. Conclusion

This present report of the CEAL Committee on Technical Processing summarized the activities from period January 2003 to December 2003, in reference to CEAL reporting regulations. The report covered the following topics: (1) Committee Membership; (2) Committee Annual Sessions; (3) Committee Workshop; (4) Committee Activities; (5) Functions within CEAL; and (6) Collaboration with Relevant External Individuals and Organizations. CTP for term 2002-2005 made much progress in its activities, with new initiatives and modifications necessitated by shifting external factors, in 2003. It is anticipated that, through further engagement in Committee with continue to respond to ever-changing and additional needs of CEAL members within the realm of CJK technical services operations.