Committee Annual Report, 2001
22 January
2002
Hideyuki Morimoto
0.
Introduction
Following the
recent pattern, this present annual report of the CEAL Committee on Japanese
Materials (CJM) covers entire calendar year 2001, i.e., from
January 2001 to December 2001.
In its third year
of the Committee cycle, CJM has made steady progress in several areas. This present CJM annual report from 2001
is organized around the following topics:
(1) Committee membership; (2) Committee annual sessions;
(3) Committee workshop; (4) Committee activities; (5) functions
within CEAL; and (6) collaboration with relevant external individuals and
organizations.
1. Committee
Membership
The CJM
membership structure remained intact during entire calendar year 2001, the
period covered by this present annual report, as was initially approved for
cycle 1999‑2002 by the CEAL Executive Committee in summer 1999,
although, in the middle of the calendar year, two members experienced
institutional affiliation change.
Frank L. Chance, Princeton
University, subsequently University of Michigan;
Scott Edward Harrison, University of
Washington;
Toshie Marra, University of
California, Los Angeles;
William B. McCloy (Ex Officio),
University of Washington;
Kuniko Yamada McVey, Harvard
University;
Hideyuki Morimoto (Chair),
University of California, Berkeley, subsequently New York University;
and
Yuki Nagano, International Christian
University (Japan).
2. Committee Annual
Sessions
The 2001 CJM
annual session was held on 21 March 2001 in Chicago. Ms. Katsuko Murahashi of the Japan Federation of Economic
Organizations made a presentation entitled "Japanese Company Histories: Their Characteristics and Cultural
Value"; Ms. Machiko Nakai of
Japan National Diet Library delivered a presentation entitled "Development of the Electronic Library Projects of
the National Diet Library"; Prof. Maureen Donovan of the Ohio State
University made a presentation entitled "Cataloging Japanese Web Resources: First Year Reflections"; and
Ms. Ellen Hammond of the University of
Iowa, Mr. Jack Howard of Royal Ontario Museum, and Ms. Naomi Kotake of
Stanford University presented a report of "Japan Foundation-National Diet
Library Librarians' Training Program (5th : 2001 : Tokyo,
Japan, etc.)." Those were
followed by Committee member reports/short presentations: Japanese Studies Reference Queries by
Ms. Kuniko Yamada McVey; Committee Activities Report by Ms. Toshie
Marra; and Japanese Art on the World Wide
Web by Dr. Frank L. Chance. A detailed written report of the 2001
CJM annual session was prepared by Hideyuki Morimoto and appeared in
JEAL, no. 124 (June 2001), which is also found at the CJM Web
site for cycle 1999‑2002: http://home.talkcity.com/NonProfitBlvd/hideyuki_morimoto/home.htm.
As somewhat
anticipated in March 2000 when the CEAL directive was revised regarding the
annual session agenda finalization well ahead of the annual session, this
revised requirement was again found to be unrealistic especially in view of the
well-known difficulty associated with advance travel arrangements for potential
and relevant session speakers to be invited from Japan, which has a fiscal as
well as academic year cycle starting in April and ending in March, for the CEAL
annual meeting time of spring. Some
of such possibilities could not know their end-of-the-fiscal-year schedule until
well into the preceding winter.
Thus, CJM strongly reiterated its position to CEAL that the
newly-introduced and then revised regulation requiring each CEAL committee to
finalize its annual session schedule well in advance should immediately be
rescinded. CEAL, at its March 2001
Executive Board meeting, finally decided that this requirement that had adverse
effect on CJM's scheduling for its 2000 and 2001 annual sessions should be
abolished effective immediately.
CJM encountered
some difficulties in 2002 CJM annual session scheduling due to sudden
cancellation of participations from Japan.
The session plan as it stood as of December 2001
was:
Ms. Kuniko Yamada McVey: Petzold Collection Digitization Project
Progress Report
Mr. Rob Britt: International Conference on the
Enhancement of Information Availability for Scholarly Resources in Japanese
Studies: Responding to the
Maturation and Globalization of Japanese Studies (2001 : Tokyo, Japan,
etc.)
Committee Member Reports/Short
Presentations
Japan
National Diet Library indicated that it will not be possible for NDL to send any
official to the 2002 CJM session but that it would consider whether or not it
will be feasible to have one of their staff members working in the U.S.
participate in the session as their representative to make a presentation on
advanced Zassaku search techniques at the NDL site and/or NDL
Kansaikan.
3. Committee
Workshop
After twists and
turns, LC finally agreed to help CEAL arrange a rare book cataloging
workshop. Especially for the
Japanese rare book cataloging questions and answers session to be held in the
morning of Monday, 1 April 2002, at LC, Mr. Tsuchitani and
Ms. Fujishiro will be providing participants in the session with
guidance. Toshie Marra
collected questions from among Japanese studies librarians and museum curators,
related with Japanese rare book cataloging and consolidated them for submission
to Mr. Tsuchitani.
Information with
regard to the 2002 workshop has been placed and updated on the CJM web site
found at URL:
http://home.talkcity.com/NonProfitBlvd/hideyuki_morimoto/home.htm
under the
rubric: Committee
Workshop--2002.
4. Committee
Activities
Major CJM
activities for the period between January and March 2001 were planning and
implementation of the CJM annual session held in March 2001. Accordingly, the CJM Web site was
maintained with file updates and additions.
In addition, CJM
continued to work on the following committee activities with a specific focal
point assigned to each initially set up for the current CJM
cycle.
(1) Planning/preparation for
CJM sessions at 2000/2001/2002 Annual Meetings (focal point: Hideyuki
Morimoto);
(2) Establishment/maintenance
of a Web site for the Committee, 1999-2002 (focal point: Hideyuki
Morimoto);
(3) Study and dissemination of
findings on handling of Japanese rare books (focal point: Toshie
Marra);
(4) Planning for digital
Japanese studies resource development (focal point: Kuniko Yamada
McVey);
(5) Promotion of cooperation
with Japan National Diet Library (focal point: Kuniko Yamada
McVey);
(6) Study and dissemination of
findings on bibliographic data romanization for complicated situations,
including Japanese-language titles published outside Japan but within the
Chinese-script civilization region (such as those published by Wai wen chu ban
she in Beijing and Oegungmun Ch'ulp'ansa in P'yongyang), Chinese-language (as
opposed to "kanbun") titles published inside Japan (such as those issued
by Riben guo ji jiao liu ji jin, aka Japan Foundation), or Chinese classics in
the original language published by the Government-General of Chosen and acquired
in North America through Japanese acquisition sources (focal point: Toshie
Marra); and
(7) Monitoring of new
appointments to Japanese studies librarian positions within North America; and
sending welcoming messages to those new to this field or felicitation messages
to those moving from one position to another within the field (focal point:
Hideyuki Morimoto)
Items (1), (2),
and (7) are obviously ongoing.
Pertaining to item (3), the
Subcommittee on Japanese Rare Book Cataloging Guidelines (members: Toshie Marra,
Reiko Yoshimura, and Hideyuki Morimoto) completed compilation of a document
entitled "Questions and Comments Related to Japanese Rare Book Cataloging
Guidelines" and submitted it to LC in August 2001, with the hope that the
document would assist in LC's project of compiling the formal guidelines in
English for cataloging Japanese old books.
In the course of compilation of the list, the Subcommittee solicited
input from other Japanese catalogers; and Ms. Yasuko Makino graciously
reviewed the list before its finalization.
Beside these,
tangible and positive results were already generated with activity (5). CEAL members reiterated confusion with
regard to proper romanization of complicated situations (item (6) above);
and CJM further worked on collection of inconsistent examples appearing in
various relevant bibliographic records.
5. Functions within
CEAL
CJM Chair
continued with his responsibility of CJM representation in the CEAL Executive
Committee. In 2001, he: reiterated to the Executive Committee
that CEAL members wished CEAL to plan and offer a workshop on rare book
cataloging; reported to the Executive Committee the 2001 CJM session program;
and offered input with regard to CEAL business, including CEAL funding to
committee projects and statistics reporting forms.
6. Collaboration
with Relevant External Individuals and Organizations
CJM Chair
continued to represent CEAL in the North American Coordinating Council on
Japanese Library Resources (NCC). A
CJM member, Eddy Harrison, continued his service on NCC in his capacity as a
Japanese studies librarian with a significant contribution record to the
profession; and he successfully completed, in June 2001, his term of office in
this capacity within NCC. In 2001,
CJM reported back from NCC to CEAL President items of direct concern to CEAL
members with regard to the future arrangements of the Japan Foundation-National
Diet Library librarian training program and to collaborative efforts between NCC
and CEAL, such as follow-up actions from NCC's Next Decade Planning Conference
held in March 2000. As a CEAL
representative in NCC, CJM Chair participated in: evaluation and rating of funding support
application documents filed by libraries in the U.S. with the Japan Foundation
New York Office; preparation of a letter in support of NCC's funding application
filed with the Japan Foundation for offering of a junior Japanese studies
librarian training workshop hoped for summer 2002 in Boston. A current CJM member, Kuniko Yamada
McVey, also participated in the evaluation/rating deliberation. Toshie Marra assumed in
fall 2001 membership responsibilities on this committee within NCC for the
evaluation/rating task of application documents submitted to the Japan
Foundation library support program. Eddy Harrison also participated in the
endorsement missive preparation efforts of the proposed junior Japanese studies
librarian training workshop, on the planning committee within NCC for which
Kuniko Yamada McVey played a pivotal role.
Furthermore, Eddy Harrison, Kuniko Yamada McVey, and Hideyuki Morimoto
continued with contribution in various capacities in follow-up projects of NCC's
Next Decade Planning Conference of March 2000, such as evaluation of the
Multi-Volume Set Project and electronic reference service to isolated East Asian
studies researchers.
CJM also tried to
develop and maintain collaborating relationship with other external individuals
and organizations than NCC. Such
activities included:
Toshie Marra's close monitoring of relevant development in Japan,
such as progress made by a subcommittee within National Institute of
Informatics' Union Catalog Committee to prepare guidelines for cataloging of
early Sino-Japanese titles and Asian studies electronic file provision at the
University of Kyoto; continued communication with LC's Japanese Cataloging
Teams; Kuniko Yamada McVey's nurturing of professional channels with
librarians in Japan supportive of CEAL, such as NDL officials, a company history
information specialist with the Japan Federation of Economic Organizations
Library, and specialists with Nichigai Associates; and Chair's monitoring, for
report to CEAL, of MARBI discussion and decisions. Hideyuki Morimoto completed in March
2001 his term as Chair of OCLC CJK Users Group and then, in July 2001, assumed
his responsibility as elected Secretary of ACRL Asian, African, and Middle
Eastern Section within the American Library Association. Toshie Marra was elected in
spring 2001 as Japanese Officer within the OCLC CJK Users Group Executive
Board for a term between March 2001 and spring 2003. CJM enormously benefited from an
arrangement of a CEAL member with the Ohio State University, who secured from
the University travel funds for a guest speaker to make presentation at the
2001 CJM annual session as well as at another AAS forum in Chicago. No current CJM member had a chance to
attend the twelfth Annual Meeting of the European Association of Japanese
Resource Specialists (EAJRS) held at Bratislava in September 2001; however,
Kuniko Yamada McVey continued to follow EAJRS' activities. CJM Chair also attended to innovative
information service provided at the Bibliothèque, Maison de la culture du Japon
à Paris, and Japanese studies information service situations in
Australia.
7.
Conclusion
This present
report of the CEAL Committee on Japanese Materials summarized the activities
from period January 2001 to December 2001, in reference to CEAL
reporting regulations based on the calendar year system. The report covered the following
topics: (1) Committee
membership; (2) Committee annual sessions; (3) Committee workshop;
(4) Committee activities; (5) functions within CEAL; and
(6) collaboration with relevant external individuals and
organizations. CJM for
term 1999-2002 made steady progress in its activities. Although the current cycle of CJM will
be completed upon holding of its 2002 annual session in April 2002, it is
anticipated that, through continued engagement in Committee activities by
current Committee members and through formation of CJM for the next cycle,
2002-2005, the Committee will further respond to ever-changing and additional
needs of CEAL members within the realm of Japanese studies information services
operations.
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