Part 1 |
Web Technology in East Asian
Libraries: Its Innovation and Sustanability 1. The End of Cataloging in World Wide Web? 2. On the Future of Database Driven Internet Research Guides Hanno Lecher, Unviersity of Heidelberg, Germany |
Part 2 |
Those
were the Days! A
Short History of the East Asian Libraries Cooperative World Wide Web Maureen Donovan |
by Hanno Lecher, University of Heidelberg, Germany
Against the background of the ever growing capabilities of search engines such as Google and the like, especially in terms of exhaustiveness, high quality results and content information, manually maintained link collections and virtual libraries seem to become more and more obsolete.
I believe, however, that there is still need for professionally maintained Web guides, as long as they turn their focus into a new direction: they have to develop into veritable research guides, including additional information services such as introductions on how to use the Web for research purposes in a given field, as well as state of the art reports, guest commentaries, mailing lists etc.
From the outset it has been the aim of the Internet Guide for Chinese Studies to serve exactly in this function. So far, I have to admit, I have failed to accomplish this goal. In my presentation I will explore the reasons of this failure, and what is been done currently to move into this direction more decicively.
Taking the newly designed IGCS section on News Media as example, I will show how the new concept of the IGCS will address the needs of Internet based research by using more flexible technology and by providing additional services that common search engines will never be able to handle:
1. The core of the guide will be a dynamic (probably
XML)
database of records on important resources available on the Web. These
records
will have a common format (similar to bibliographic records with fields
for
author, title, publisher, keywords, etc.) and include tags that allow
structured output. Also, the user should be able to decide whether to
see the
verbose form of records containing all information available, or only
minimal
information showing title, editor, and URL.
2. Around the database there will be portal sites for each section that are maintained by specialists in the corresponding field. On the one hand these portal sites provide access to the records in the database (through a search mechanism as well as via some sort of table of contents), on the other hand they will also contain additional information and services such as:
a. a mailing list
b. an introduction to using the available Web resources
c. state-of-the-art reports on recent developments in the field
d. guest commentaries from other professionals in the field
e. some sort of news reports (new finds in archaeology etc.)
f. and more...
Dedicated portal sites will be better able to address the information needs of scholars and students alike, and they might easily establish themselves as eminent Web resources in their respective fields. At the same time, maintaining the records on Web resources as an XML database will reduce maintainance trouble, allow for better results handling, and improves the possibilities of cooperation within a team of experts acting as editors of often overlapping sections.
Manually maintained link collections might be doomed to become obsolete, but the need for high quality Internet research guides has to be addressed, and I think I have shown a way to do this in a very meaningful way.
Those
were the Days!
A
Short History of the East Asian Libraries Cooperative World Wide Web
Maureen
Donovan
This
presentation is an update of the East Asian Libraries Cooperative World
Wide
Web. Some in the audience may remember
the first presentation that I gave at CEAL about this project, in March
1994
under the title, "Possible Uses of the World Wide Web in East Asian
Collections." A lot has happened
since then!
The
origin of the project can be traced back a bit further, to the Third
Regional
Conference of Asia Libraries in the Midwest, held in Ann Arbor in June
1989 at
which participants identified a need to transmit such information as
tables of
contents to each other and to researchers.
Already fax technology was available and we collectively
imagined a kind
of fax that could be transmitted simultaneously to several recipients. When the action agenda was drawn up, I was
given the task of investigating emerging technologies to determine how
to do
this.
Upon
returning to Ohio State, I began learning everything I could about
image
processing and transmission technology.
Through an email list I met a librarian at Australian National
University, Tony Barry, who had similar interests. Based on his advice,
I
realized the need for a computer with enough memory to store scanned
images and
function as an ftp server. The OSU Systems
Librarian, Anna Wang, and I wrote a grant proposal for an OSU seed
grant to
acquire such a machine, the Macintosh Quadra 950, and a scanner. The grant was successful and we began
experimenting in Fall 1991.
Initially
the tools and techniques were quite primitive.
In the summer of 1993 Tony Barry forwarded an email from Marc
Andreesen
announcing the Beta version of Mosaic, the predecessor of Netscape. The minute I tested it, I knew -- as
everyone else would a few months later -- that this was a solution to
the needs
identified at the 1989 Ann Arbor meeting that exceeded our wildest
hopes. I presented a paper that addressed
the
changes implicit in the evolving technology for librarians at East
Asian
collections at the ICANAS in Hong Kong that summer, entitled: "Human
Resources for Asian Collections in a Networked World: The Time is Now."
At
Ohio State we prepared grant applications to the U.S. Department of
Education
Title II-A and to the Japan-US Friendship Commission for projects
entitled,
"Project for East Asian Resource Sharing (PEARS)" and "Project
for Japanese Resource Sharing," respectively.
Before we knew it we were working with colleagues at nine other
institutions to realize the promise of this emerging technology. The institutions that were included in these
grants were: Illinois, Indiana, Iowa, Minnesota and Wisconsin (PEARS
grant) and
Berkeley, Columbia, Duke and MIT (PJRS grant).
Once
we got these multi-institutional grants, project management immediately
became
a challenge. The funds we received were
allocated for equipment and student hours.
There was not enough money to hire a project manager or other
dedicated
personnel or to hold meetings to facilitate coordination of effort. I still had my main job, which was expanding
in scope, with income from a sizable endowment to spend.
Nonetheless,
web
sites went up at all of the participating institutions.
I reported on these projects in detail at
the Beijing IFLA in 1996 in a paper: "East Asian Libraries Cooperative
World Wide Web: An experiment in collaboration to build
interdependence." [i][1]
The East Asian Libraries Cooperative WWW was ranked one of the
most
widely linked sites in 1997.[ii][2]
It continues to get a lot of traffic.
Ohio
State acquired a very large UNIX computer (Sun SPARCcenter 2000) for a
cost of
about $90,000 from the Title II-A funds.
After the grant-funded period was over, I felt strongly that the
availability of this computer should continue to be exploited for
cooperative
projects supporting research on East Asia using World Wide Web
technology.
Working
with
engineering graduate students, whom I was able to hire in a graduate
research
assistant position, I concentrated on database development. The first database was that we put up on the
web was the Japanese Company Histories database, with data converted
from a
Pro-Cite bibliography into a number of flat file lists on the web site. Later we put the data into an
interactive,
searchable file. This database also
includes links to scanned images of tables of contents of a number of
these
books.
Furthermore,
we set up a secure system that would allow contributions from remote
project
participants. In particular, I began
working with scholars. One example is
the National Taiwan University Center for Buddhist Studies, for whom I
provide
a mirror site to improve North American access to their extensive
databases. Another example is Kinema
Club, a project initiated by Japanese cinema scholars to share
information
about research resources. Their web
site, including a database of Japanese cinema studies, went up in 1995
and was
followed later by the Kinejapan@lists.acs.ohio-state.edu,
a scholarly mailing list on Japanese cinema studies with about 400
subscribers
worldwide. I serve as the main
"owner" of that list at Ohio State, but Aaron Gerow (Yokohama
National U) and Markus Nornes (U Michigan) bear most of the responsibility for the list and its
operations, both technical and intellectual.
I
also explored cooperation with organizations, especially the
Association for
Asian Studies. During a three-year
period (1995-97) I ran a cooperative electronic resources booth in the
AAS
Exhibits Hall, with a goal of supporting scholars and librarians
involved in
creating electronic resources. In 1996
I organized a well-attended workshop held in conjunction with the
Honolulu AAS
meeting. A prototype for a database of
annotated entries for web resources in Asian studies was set up after a
discussion at AAS -- this was the precursor of the Digital Asia Library
project
currently underway at U of Wisconsin. I
also started the Asiandoc electronic newsletter where developers of
electronic
resources for Asian studies could share information about their
projects. While all of these efforts were
successful
to some extent, gradually efforts like these came to seem less
necessary.
I
also have worked closely with the North American Coordinating Council
on
Japanese Library Resources. In 1997 I
volunteered to look into setting up a union list of Japanese serials to
support
the ARL Global Resources Program's Japan Project. There
was no model to follow for how to do this, so I worked with
my graduate research assistant to develop software designed to fulfill
the
dreams of the 1989 meeting mentioned earlier.
By a series of lucky coincidences, I met an executive from the
Honda
Corporation who took an interest in my research -- he refers to my
office as a
"lab" -- and provided a donation from Honda to support programming
for the union list during 1998-99.
The
union list
software, which consisted of a large number of inter-related cgi
scripts proved
to be unstable. Ultimately data was
corrupted as a result of software problems.
When we could not fix it and efforts to find more funding proved
futile,
my supervisor convinced me to shift my focus away from web projects and
toward
collection management. By this time the grant-funded computer was
aging, so
Ohio State purchased a replacement, with the understanding that it
might be
used in part for other purposes as well (as it now is).
My new supervisor continues the same
advice, with added pressure to do a more traditional kind of research,
leading
to publication in peer-reviewed sources.
Following
the NCC
San Diego meeting, a meeting was held at ARL in July 2000 to discuss
the future
of the union list. At that meeting Ohio
State agreed to stabilize the data, finish inputting data we had on
hand along
with information in the 1992 printed union list, complete this work by
October
1, 2000, and maintain the database on our server until a new home could
be
found. We have followed through on
those commitments.
With
all that experience running a web site, what am I doing now? Well, I am increasingly focusing on
integrating my work into larger library systems. For
example, rather than establishing a separate database of Ohio
State's manga collection we have added collection information and
specific
genre terms (shojo manga, yakuza manga, etc) to records
so that
they can be retrieved directly from the OPAC.
I am thinking of doing the same for the Japanese company
histories
collection, so that I will not need to continue maintaining the
separate
database that exists now. As part of U
Wisconsin's Digital Asia Library, I am cataloging Japanese web
resources in
CORC. These records will be integrated
into Ohio State's OPAC as well. At
the
ARL meeting last July, the clear preference was for incorporating
retrospective
records and holdings information in the national bibliographic
utilities,
although everyone appreciated the need for a union list in the short
term. Overall, the direction is toward
integration
of subject collections in mainstream library systems, thereby
facilitating
access, document delivery, and reference services.
The East Asian Libraries WWW is still up and running. I still think of it as the electronic shelf
of my collection, but its future direction is unclear.
Before
concluding, I want to mention some books that have influenced me and
helped me
to understand more about the context in which we work.
While some specific information in these
works might be out of date, I still find them useful and recommend them
highly: