Annual Meeting

Outline Schedule

Full schedule

Plenary Business session

Where do we go from here? – The Impact of Non-Latin Script Collections
Jessalyn Zoom (Chief of the Asian and Middle Eastern Division, Library of Congress)

Abstract: The Asian and Middle Eastern Division in the Library of Congress is committed to sharing and collaborating with national and international communities to further promote non-Latin script collections, and provide greater access to the Library’s vast non-Latin script collections for our users. In the last two years, the ASME Division staff in collaboration with other Library offices, have done some groundwork, notably, re-establishing the ALA-LC Romanization Tables Review Procedures, testing Thai and Armenian scripts’ input capability in the local ILS Voyager, participating in BIBFRAME, conducting cataloging projects in non-Latin script collections, among many others. Leveraging technology to deepen the technical advancement will continue to be instrumental and bring us to a frontier of limitless possibility: the global advancement of East Asian librarianship.

Presidential Plenary Session

Theme
Diversity, Equity, Inclusion: the East Asian Library in a Changing World

Program Description
On the path to recovery from the COVID-19 global pandemic, the world is facing more challenges from international wars, social unrests to natural disasters, under which the principle of Diversity, Equity and Inclusion (DEI) becomes even more crucial to the educational institutions including the East Asian libraries. The plenary session of the 2023 CEAL annual meeting is to explore and foster new and creative ways to achieve DEI in resource and service development, as well as in teaching and research, of the East Asian libraries, in response to the changing world. The session is aiming at unveiling new perspectives linked to the emerging domestic and international issues and discovering particular approaches workable to the East Asian library community and its organization.

Keynote Presentation and Discussion
Increasing the Value of East Asian Library Collections: Differences are a Strength

Keynote Speakers

Elaine Westbrooks (Carl A. Kroch University Librarian, Cornell University)

Abstract: Although East Asian collections in the United States bring a great deal of value to the research, teaching, and learning mission of research universities, there needs to be a bigger conversation about how these collections can become more inclusive. How can the collective East Asian library community contribute to the research library’s goal to become more diverse and equitable? How can we build a future together that is more welcoming and accessible to everyone? Westbrooks will talk about ways to minimize the barriers to the adoption of more inclusive practices so that we can further increase the value these distinctive collections bring to our pluralistic society.

Anthony D. Smith (Associate Deputy Director, Institute of Museum and Library Services)

Abstract: The IMLS mission is to advance, support, and empower America’s museums, libraries, and related organizations through grantmaking, research, and policy development. Understanding the needs of libraries is an important part of the work we do and gives us the opportunity to look for ways in which we can leverage Federal resources in the most effective manner. Diversity, equity, and inclusion (DEI) is recognized as a priority for the CEAL community and is also an important area of work for IMLS. This session will provide insight on IMLS programs and potential approaches that support CEAL in reaching its DEI goals and objectives. The session will cover some of the more recent IMLS-funded initiatives and Federal-wide programs that support CEAL priorities, as well as other DEI initiatives and strategies that leverage IMLS grant programs and agency research.

Diversity, Equity, Inclusion: the East Asian Library in a Changing World

Presenters

Campus Collaborations and Outreach: EDI and K-12 Literacies in East Asia
Ann Marie Davis (Japanese Studies Librarian, The Ohio State University)
Janet Smith (Assistant Director of Outreach, East Asian Studies Center (EASC), The Ohio State University)

Early Chinese Students and Related Individuals at UW-Madison
Anlin Yang (East Asian Studies Librarian, University of Wisconsin-Madison)
Lihao (Billy) Yuan (Recent Undergraduate Student, University of Wisconsin-Madison)

Voice of the Most Isolated Country: the North Korea Collection of the University of Hawai’i at Mānoa Library
Ellie Kim (Korean Studies Librarian, University of Hawai’i at Mānoa Library)
Yeajin Park(Korea Foundation Intern, University of Hawai’i at Mānoa Library)

Promoting DEIA through Metadata and Beyond - Case Studies of Four Digital Collections at UC San Diego Library
Xi Chen (Sally T. WongAvery Librarian of Chinese Studies and East Asia Collection Strategist, UC San Diego Library)
Shi Deng (Head of CJK Cataloging of UC San Diego Library and Head of California Digital Library Shared Cataloging Program)
Michelle Woo (Chinese Language Metadata Specialist, UC San Diego Library)

How Can Romanization Practices Reflect Library's Diversity, Equity, and Inclusion Efforts? (Youtube video)
Yao Chen (Director of the East Asian Collection, University of Chicago
Lucy Gan (Information Services Librarian, Cheng Yu Tung East Asian Library, University of Toronto)
Xiang Li (Chinese & Asian Studies Librarian, University of Colorado Boulder)
Chengzhi Wang (Chinese Studies Librarian, C.V. Starr East Asian Library, Columbia University)

CEAL Membership Forum, formerly known as Membership Roundtable. The Forum is an informal session, no PowerPoint. The goal for the Forum is to provide opportunities for members to hear from and/or ask questions to one or few experienced librarians on a given topic. There are eight concurrent group sessions, each focusing on a specific topic. Please see the Full program and speakers and moderators.

Topic 8. CEAL Statistics. Fact Sheet

Open Scholarship in East Asian Studies

Program Description
Over the past decade, Open Scholarship, encompassing open access, open data, open
educational resources, and all other forms of openness in the scholarly and research
environment, has been a driving force in changing how knowledge is created and shared. This
session will focus on Open Scholarship in the East Asian studies field, providing an overview as
well as the implications on metadata creation to facilitate discovery, including creating a plan for
resource description, applying metadata standards and selecting tools for implementation. How
to make these open scholarship resources discoverable is highly related to multilingual and
international metadata standards for diverse types of resources, core elements of metadata and
tools to be employed.

Presenters
Library Publishing Partners: Open Scholarship & East Asian Studies
Jennifer Beamer (Head, Scholarly Communications and Open Publishing Services, The Claremont Colleges Library)

Metadata Practices for Chao (Yuen Ren) Papers Project
Haiqing Lin (Head of Technical Services, UC Berkeley, Starr East Asian Library)

CrossAsia Integrated Text Repository
Matthias Kaun (Director of the East Asia Department, Berlin State Library)

Diversity, Equity, and Inclusion (DEI) in Korean Collections: Realization and Practice

Description:

In recent years, libraries across the globe have come to recognize the importance of diversity, equity, and inclusion (DEI) in their operations and have begun to integrate these values into their workflow. In response to the 2023 CEAL plenary theme, the CKM program presents an examination of the various means by which DEI can be promoted and practiced within the context of Korean collections. Specifically, this discussion will focus on collection development and technical services.

Presentations:

How UCSD started its gender(less) collection
Jin Moon (Korean and Japanese Studies Librarian, University of California San Diego)

Yet Another Emerging Trend: Crowdfunded Publications
Hyoungbae Lee (Korean Studies Librarian, Princeton University)

Non-Latin Scripts in BIBFRAME
Elaine Kim (Senior Cataloging Librarian, Library of Congress)

Diversity, Equity and Inclusion: Highlighting Issues Relating to East Asian Technical Services

Program Description

DEI (Diversity, Equity, and Inclusion) has recently been the center of discussions in the library
community. In the technical services field, for example, issues such as ethical cataloging
practices, diversified metadata (more diverse and inclusive metadata in terms of standards and
vocabulary), and alternative subject headings have been addressed. Some problems may be
solved locally, but there are DEI concerns that may cause conflicts with current cataloging rules
and practices. In this session, we will discuss different projects and issues that East Asian library
professionals are involved in or concerned about that are related to technical services.

Presenters

Improving Subject Description of an LGBTQ+ Collection
Junjiro Nakatomi (Japanese Cataloging Librarian, University of Southern California)

Using 'Preferred Romanization Form' in Name Authority Records: Choosing between LC/ALA Romanization Table and Others Preferred by the Person being Recorded
Brian Cheung (Librarian, Asian and Middle Eastern Division, Library of Congress)

Enduring Partnership
Jessalyn Zoom (Chief, Asian and Middle Eastern Division, Library of Congress)
Youngsim Leigh ( Section Head, Northeast Asia Section, Library of Congress)
Kumiko Reichert (East Asian Cataloging Librarian, Indiana University)

Introducing Our New Colleagues via their DEI and Other Projects for Japanese Collections

Program Description

The CJM 2023 Program will have three junior librarian colleagues to present and share their projects to connect and reconnect among ourselves at the first in-person CEAL Annual Meeting since 2019. Two presentation topics align with the CEAL Plenary theme of DEI and another presentation is about a cross-institutional collaboration project.

Presenters

Showcasing Underrepresented Voices: Building the Japanese Women Photographers Collection at the University of Pennsylvania Libraries
Rebecca Mendelson,  Ph.D., Japanese Studies Librarian, University of Pennsylvania Libraries

A meeting of many: Collaborative programming on the 80th anniversary of Japanese Canadian forced dispersal
Tomoko Kitayama Yen,  MLIS, Japanese Studies Librarian, Asian Library, University of British Columbia

Roadblocks on the Tōkaidō: Challenges in Cross-Institutional Collaboration
Matthew Hayes, Ph.D., Librarian for Japanese Studies and Asian American Studies, International and Area Studies (IAS) Department, Duke University Libraries
(Prepared by: Matthew Hayes and Ann Marie L. Davis, Ph.D., MLS, Associate Professor/Japanese Studies Librarian, Ohio State University Libraries)

7:40 PM – 9:30 PM March 15
Special Session: Forum of Librarians and Vendors on E-books for Chinese Studies

To better understand, acquire and serve Chinese studies e-books in a changed world, the CCM Special Session focuses on Chinese studies e-books by featuring both representative librarians and vendors, who have reflected on and made special efforts in addressing libraries' increasing needs for e-books of Chinese studies.

Vendor Speakers on E-book Updates and Offers
(each 10 minutes):

• Claire Guo, Overseas Business Development Manager, Beijing Wanwu Keledge Technology Company
• Lancy Wang, Sales Manager & Wera Cheng, Vice President, Airiti Inc.
  Josephine Tang, North America Sales Manager, Transmission Books & Microinfo Co., Ltd. (TBMC)
• Joyce Xiaoru Zhang, Director, CNKI-Tongfang Knowledge Network Tech.

Q&A Discussions (10 minutes)

Librarian Speakers on E-book Experience and Efforts
(each 10 minutes):

• Xiaohe Ma, Librarian for Chinese Collection, Harvard-Yenching Library
• Qian Liu, East Asian Studies Librarian & Affiliated Faculty, Arizona State University
• Susan Xue, Head, Information and Public Services & Electronic Resources Librarian, University of California, Berkeley

Q&A Discussions (35 minutes)

2:00 PM – 3:00 PM March 16
Annual Meeting: Toward More Diverse, Equitable and Inclusive Chinese Collections and Services

The CCM Annual Meeting, following CEAL Plenary theme of DEI, features librarians who creatively collected, preserved and digitized materials, and collaborated on initiatives for more diverse, equitable and inclusive library collections and user services.

Speakers and Presentations (each 10 minutes):

• Luo Zhou, Librarian for Chinese Studies & Sean Swanick, librarian for Middle East, North Africa, and Islamic Studies, Duke University Libraries:
  “Cooperative Collection Development Initiative on Uyghur”Beginning in 2017, Luo Zhou and Sean Swanick initiated a cooperative collection development program to acquire materials of and about the Uyghur population in Western China, covering only the modern period (20th century to present) in the subjects of humanities and social sciences. The collection includes books, manuscripts, language manuals, photography, and hopefully ephemera in Chinese, Uyghur, Turkish, and some Arabic. This presentation will provide a detailed overview of Zhou and Swanick’s thinking, collaboration and some of the challenges faced so far. It is hoped to encourage a broad discussion of collaborative collection development across traditional boundaries of disciplines.

• Mamtimin Sunuodula, Head of East Asian Section, Bodleian Libraries, University of Oxford:
  “What Is in the Dark Dorner? Revealing the Secrets of Collections in Unusual Formats”The presentation introduces the experience of digitizing some of the ‘large’ format Chinese items in the Bodleian Library in Oxford. These are mostly manuscript scrolls and art works which had not been given much attention by librarians who preferred to concentrate their efforts on the material in traditional book (or similar) format. The ‘large’ format items had been obscured due to lack of adequate bibliographic access and inaccessibility due to their size and format. The digitization has revealed important discoveries, such as a portrait of Xi-Xian (Wang Xizhi and Wang Xianzhi) attributed to Yuan Dynasty painter Zhao Mengfu and the famous painting, 清明上河圖, attributed to Ming Dynasty artist Qiu Ying. The digitization is also significant in terms of their preservation as a) the items tend to be physically fragile inherent in their format, b) require careful way of handling that many library readers wouldn’t be aware or familiar with, and c) the library reading rooms are not usually equipped for readers to consult them. Digitization posed challenges in terms of equipment, software technology and knowledge of the material. The digital surrogates are expected to become available for consultation (scholarly or otherwise) on the web, making them accessible for the first time after they began arriving in the Library more than two centuries ago.

• Nien Lin Xie, Librarian for East Asian Studies, Dartmouth College:
  “Down to the Countryside Movement Special Collection”The Dartmouth College Library has built a sizable collection of primary sources on China's Down to the countryside movement. These materials, now available as an open-source digital collection, have been used in various Dartmouth classes and by an international community of researchers and educators. In spring 2022, a new set of materials of significant importance was acquired: a complete run of “Outcry” (Nahan 呐喊), a street pamphlet printed by a group of sent-down youths at state farms in Mengding, Yunnan, documenting unusual collective actions and events in January 1979 to petition a reversal of the rural rustication campaign, finally resulting in the national protests and in the Chinese Communist Party’s formal termination of the Sent-down Youth Movement in 1979. The presentation will introduce and analyze the collection development, digitization and user service of the special collection, including a series of ongoing events associated.

Q&A (20 minutes)

Advancing DEIA through Public Services of East Asian Libraries/Collections: Actions, Strategies, and Reflections

Program Description

Presenters showcase examples of DEIA projects and initiatives that serve the East Asian studies community on campus, as well as the local community.

Presenters

Cross-campus DEIA Oriented Partnerships, Collaboration and Strategies in Arizona University Libraries
Ping Situ (Liaison Librarian, Student Learning & Engagement, University of Arizona)
Qian Liu (East Asian Studies Librarian, Arizona State University)

Sharing Resources and Expertise to Build Stronger Relations with Local Public Libraries
Wei Wang (Librarian for East Asian Studies, University of Virginia Library)

Making sense of the Chinese Special Collections: a Community Perspective
Mamtimyn Sunuodula (Head of East Asian Section, Curator of Chinese Collections, Bodleian Libraries, University of Oxford, England)

East Asian Librarians in the Digital Age: New Technologies Expo

Presenters
Parallelogram: A Tool for Generating Transliterations
Thomas Ventimiglia (Computing Support Analyst, Princeton University)
Please contact the speaker for the presentation video.

Innovative Ways to Use Technology to Promote Library Collections
Haruko Nakamura (Librarian for Japanese Studies, Yale University)
Please contact the speaker for the presentation slides.

An Intro to ePADD for E-mail Archives
Charles Fossleman (Access & Digital Information Services Librarian, Stanford University)